YouthBuild Blueprint: Financial Reporting
About
Grantees are required to submit reports about grant-related financial expenditures on a quarterly basis 45 calendar days after the end of each quarter, as shown in the table below.
|
Quarter End Date |
Financial Reports Due |
|
March 31 |
May 15 |
|
June 30 |
August 15 |
|
September 30 |
November 15 |
|
December 31 |
February 15 |
The deadline to submit ETA-9130 financial reports does not change in instances when the reporting due date falls on a weekend or holiday. Recipients can submit reports at any time in advance of the due date. The online financial reporting system is available 24 hours a day, seven days a week. Technical support for the online reporting system is only available on weekdays at appsupport.egrants@dol.gov.
Your grant award letter will also include instructions on receiving a password and PIN enabling you to access the E-grants Reporting System. Once the information requested in the award letter is sent to ETApassword.pin@dol.gov, you will receive confirmation of your password and PIN in separate messages. These two items should be kept separately. Using the password, one individual will be responsible for entering the data on the ETA-9130 report. A separate individual with the PIN will be responsible for ensuring the accuracy of the financial data entered and certifying the report. The person reviewing the data is expected to be a duly authorized grant organization official.
Remember that ETA requires financial reports to be submitted on an accrual basis. This means that revenues and expenses are recognized when products are delivered or services are provided (and there is a reasonable expectation that cash will be received or paid) rather than when cash is received or paid. Even if you do not operate your accounting system on an accrual basis, you are still required to track and report your financial transactions on an accrual basis to the ETA. Note that DOL's exception at 2 CFR 2900.14 allows accrual information to be reported through best estimates based on an analysis of the documentation.
Related Resources
- DOL Office of Grants Management
- YouthBuild Fiscal Resource Collection
- YouthBuild Fiscal Office Hours Q&A
- SMART 4 Grants Management Training
Return to Fiscal Management
Return to YouthBuild Blueprint
Comments
Content Details
Topics:
Target Populations:
Programs:
Geographic Locations:
Industry Sectors:
- Last Updated:
- Created:
- Resource Publication Date: 2023
- Posted by: YouthBuild TA
- Posted in: YouthBuild